The Challenge
What Was Limiting Tenant Governance?
Fragmented tenant metadata made it difficult to monitor assets, trace dependencies, assess refresh health, and govern access.
Limited Visibility
Administrators lacked a unified view of workspaces, reports, datasets, data sources, users, and tenant activity.
Complex Lineage
Dependencies among data sources, datasets, and reports were difficult to trace across multiple workspaces.
Hidden Risks
Unused, stale, failed, and orphaned assets required significant manual effort to identify and investigate.
Access Gaps
Workspace users, administrators, permissions, and external access were not centrally visible for governance review.
Objective
What We Set Out to Achieve
Provide Power BI administrators with a centralized tenant-level solution to monitor environment health, trace data lineage, assess dataset refresh performance, identify unused or orphaned assets, review workspace access and permissions, evaluate downstream impact, and support faster, proactive governance decisions across the Power BI estate.
Our Approach & Solution
How We Centralized Tenant Governance
Using Power BI Admin API data, the solution unifies tenant metadata, usage, refresh, access, and lineage insights in an application-style experience.
01
Estate and Usage Overview
Unified tenant KPIs and detailed views reveal workspaces, reports, datasets, data sources, active users, empty workspaces, and cleanup opportunities.
02
Health and Access Monitoring
Refresh, dataset health, user, role, and workspace access views help administrators investigate failures, affected reports, permissions, and governance risks.
03
End-to-End Lineage
Interactive lineage connects data sources, datasets, and reports, helping administrators assess dependencies, downstream impact, and tenant architecture.
Results & Impact
Stronger Tenant Control
The solution unifies tenant oversight, simplifies administration, and supports proactive governance across Power BI.
API
Admin Data Foundation
Conclusion
The Bigger Picture
By consolidating Power BI tenant metadata through Power BI Admin APIs, the solution gives administrators one place to monitor workspaces, reports, datasets, data sources, refresh activity, users, permissions, and dependencies. Its application-style navigation accelerates investigation across lineage, cleanup, health, and access. Administrators can identify governance risks earlier, understand downstream impact, improve tenant organization, and support a more reliable Power BI environment.